Tracking and Reporting Cannabis in Colombia

Regulation* Supported by Ample Organics Source
All Licences
As part of their duties, the authorities may, at any time, request documents or conduct inspections in order to assess and monitor compliance. Yes Decree 613
Licence holders must keep a consolidated record of all procurement and delivery activities. Likewise, licence holders must track all routine activities related to the licence(s) they hold (including imports and exports) with their corresponding dates. The records must never be erased. In the case of an error, the error cannot be crossed out or amended, and the respective correction must include a statement of the error committed. Yes Decree 613
Licence holders must submit a biannual report to the control authorities. The report must contain all the movements and operations related to seeds for sowing, cannabis plants, cannabis, cannabis derivatives, and products containing cannabis derivatives. Yes Decree 613
When transporting seeds for sowing, cannabis plants, harvested cannabis, cannabis derivatives, and non-psychoactive cannabis, the control authorities responsible for monitoring, as referred to in article, will require the presentation of documents that verify the legal origin and destination of the cannabis. Yes Decree 613
If the inventory of cannabis seeds, cannabis plants, dried cannabis products, and/or psychoactive cannabis derivatives do not match the records provided during an inspection, penalties will be applied. Yes Decree 613
Article, Paragraph 2
Licence holders must update in real time the records required by this title and its technical regulations... Yes Decree 613
Licence holders must provide the information and documentation requested by the control authorities outlined in article of this title within the terms that have been established by the respective authorities. Yes Decree 613
Licence holders must record all the movements and transactions related to all cannabis forms and products. Yes Decree 613
Cultivation (psychoactive and non-psychoactive cannabis) and use of seed for sowing
Licence holders must keep their records in a physical or systematized medium that guarantees the security of the information. Yes Resolution 577
Article 17
Licence holders who are approved to handle cannabis seeds for sowing, and/or the cultivation of cannabis plants must submit a biannual report to the Subdirectorate for Control and Audit of Chemical Substances and Narcotic Drugs of the Ministry of Justice and Law outlining the inventory and movements of seeds, psychoactive cannabis, and non-psychoactive cannabis. Yes Resolution 577
Article 18
The licence holder must make all records related to the monitoring of licences available to the control authorities established in article of Decree 780 of 2016 during the licence's period of validity and up to an additional period equal to the corresponding period of validity. Yes Resolution 577
Article 23
Cultivation of psychoactive cannabis
Once a crop has been harvested, licence holders must submit a report containing the amount of psychoactive cannabis harvested in grams of dry weight. Yes Resolution 577
Article 14
Manufacturing of derivatives
Licence holders must determine, through the means of validated analytical methodologies, the tetrahydrocannabinol (THC), cannabidiol (CBD), and cannabinol (CBN) contents of every cannabis crop they receive and each batch of cannabis derivative they produce. Yes Decree 613
Licence holders must have validation reports and physicochemical analyses that validate the THC, CBD, and CBN contents of psychoactive cannabis and its derivatives, as well as documentation of the analytical methodologies that have been applied. Yes Resolution 2892
Article 3
Keep records of work orders applied to batches of psychoactive cannabis derivatives, including production orders and the registration of batches, along with the respective approvals and formal release of industrial batches, as established by the National Narcotics Fund. Yes Resolution 2892
Article 3
Have all the updated, verifiable, and truthful information about the production and manufacturing processes, which may be required by the competent authorities. Yes Resolution 2892
Article 6
The licensee must keep a written or systematized record of all manufacturing processes, including variations or alterations due to loss, dehydration or ageing, that allow the history of a lot to be identified... the record must be available for verification and any control tasks that are carried out by the competent authorities. Yes Resolution 2892
Article 26
Within five (5) days after receiving the production start report and its supporting documents, the National Narcotics Drug Fund may request information regarding the manufacturing process of the derivatives batch and/or schedule a follow-up visit. Once the aforementioned batch has been processed, the analytics results containing the THC, CBD, and CBN contents must be sent to the National Narcotics Fund for formalization… Yes Resolution 2892
Article 28
Licence holders must submit bi-monthly reports to the National Narcotics Fund detailing the inventory and movements of psychoactive cannabis and its derivatives, in accordance with the format defined by the National Narcotics Fund. The report must be presented during the first ten (10) days of each bimester. Yes Resolution 2892
Article 29
Licence holders will be subject to control and monitoring by the National Narcotics Fund, through audit visits, with the purpose of … verifying the information delivered in the periodic reports… Yes Resolution 2892
Article 30
Once a destruction has occurred, the licence holder must issue an operation record indicating the participants, the amount destroyed, the location, and the date. Yes Resolution 2892
Article 33

How Ample Organics supports cannabis regulations in Colombia

With the adoption of Law 1787 in 2016 and Decree 613 in 2017, Colombia aims to provide safe and informed access to cannabis and its derivatives for medical and scientific uses. The cannabis regulatory framework was set in place by the Ministry of Justice and the Ministry of Health, who passed Resolutions 577, 578, and 579, and Resolutions 2891 and 2892, respectively.

The chart above outlines the tracking and reporting requirements for cannabis producers, per the Colombian cannabis regulations, that are supported by the Ample Organics seed-to-sale software. Individuals applying for or already hold a cannabis licence in Colombia can use seed-to-sale tracking software to aid in compliance with Colombia’s cannabis regulations.

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